Where the till and the bank agree.

Q: Can one sale be paid in both currencies at once?

Yes. Each tender keeps its own currency, amount and reference, and the rate of the day converts between them on the receipt rather than in somebody's head. Change handed back in the other currency is recorded as what it was, so the drawer count knows about both sides of it.

Q: What happens when the drawer is short?

The difference is entered with a reason and a name before the drawer is signed off, and who may sign one off — and up to what figure — is set once in roles. Nothing closes carrying an unexplained figure. Said plainly: this makes a pattern visible over a month. It does not accuse anybody of anything.

Q: Do I have to import a statement, or can I key it in?

Either. Statement lines can be imported or entered, and Pay proposes the matches it is sure of — same amount, same reference, same day. What is left is a short list rather than a morning.

Q: We trade through a power cut most weeks. What happens to the tenders then?

The till keeps trading and each tender is recorded on the device as it is taken. When the internet comes back they post in the order they happened, and the cash up reads the same as it would have. Nothing is reconstructed from a receipt roll afterwards.

Corelith Pay records every tender as it is taken: USD notes, ZWG notes, EcoCash, swipe and account. The till closes against them, and every difference stays open until somebody explains it.

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app.corelith.co.zw/pay/cash-up

GThe Gate Shops

TodaySellStock6CustomersPeoplePayBooksSites12Compliance

Settings

Cash up · Till 2Thu 28 Aug

$USD cashUS$410.50−1.50
Z$ZWG cashZWG9,240.000.00
EcoCashUS$186.300.00
Swipe · batch 07US$254.00Open
Account · INV-2044US$96.00On account

The one short line is named and signed. The currencies are never added together.

Payments · this morning1 unmatched

Counter saleUSD cash · sale 4471US$10.00Matched
Counter saleEcoCash 8842 · sale 4471US$8.00Matched
Counter saleSwipe · batch 07US$254.00In batch
Chikomo HardwareOn account · INV-2044US$96.00Open
Not yet namedBank transfer · no referenceUS$212.00Unmatched

Taken this morningUS$580.00

USD account · Mon to ThuNothing written off

THE TILL SAYSUS$1,284.20

THE BANK SAYSUS$334.40

DIFFERENCEUS$949.80

Cash in the safeBanking run · FridayUS$412.00
Swipe batch 07Still with the acquirerUS$254.00
EcoCashIn the merchant walletUS$186.30
Sold on accountINV-2044 · open 4 daysUS$96.00
Drawer 2 shortReason recorded and signedUS$1.50

Named in fullUS$949.80

Operators who have to make the till agree with the bank, every evening

Huchu MineThe Gate ShopsLux Liquor

Changing systems is the risk.Not the software.

Your list comes across first

Products, prices and customer balances are imported and reconciled against your own totals — and you check them yourself before a single sale is put through.

Everyone gets a login

A plan carries its own team, so everyone who needs a login inside that team size gets one and nobody shares a password to save a seat.

Nothing holds you here

On monthly billing you change plan or leave whenever you like, and a full export of your data is yours on request either way.

Every piece of the day, named before it goes cold.

Cash up · Till 2Thu 28 Aug

$USD cashUS$410.50−1.50
Z$ZWG cashZWG9,240.000.00
EcoCashUS$186.300.00
Swipe · batch 07US$254.00Open
Account · INV-2044US$96.00On account

The one short line is named and signed. The currencies are never added together.

US$1.50 short at drawer 2 is entered with what the supervisor believes happened and who signed it off. The pattern becomes visible over a month; it does not accuse anybody of anything.

Till operator · Chitungwiza5 rights

Take a sale, any tenderAllowed
Refund up to US$20Allowed
Discount above 5%Ask a manager
Open the drawer, no saleRecorded
Change a priceNot theirs

Who can sign off a difference, and up to what figure, is set once in roles. Above that limit it waits for the person who is allowed to see it.

Return · sale 71088

LineSugar 2kg ×1
ReasonWrong item
ApprovedT. Ncube

A reversal keeps the original tender, the approver and the reason, so a refunded swipe is never a silent hole in the day's takings.

Notes wait for the banking run. A swipe sits in the day's batch with your acquirer. EcoCash sits in the merchant wallet. An account is not money yet. Pay holds each as taken, and separately as banked.

The merchant service charge and the mobile-money fee you agreed with your own bank are entered once and applied to every batch, so the figure that reaches the account is the figure Pay expects.

USD and ZWG are counted, banked and reconciled on their own. Pay shows both side by side; it will not merge them into one number nobody can take to the bank.

The tender mix

A sale that arrives in four pieces is still one sale

Most systems make the cashier choose one tender and then quietly record a fiction. Pay records what actually happened: US$10.00 in notes, US$8.00 by EcoCash, US$4.20 left on account — three tenders, one receipt, one balance that is either zero or visible.

Each tender keeps its own name, currency, amount and reference
Part-payments leave a balance on the invoice, not a rounded figure
A tender taken with no reference goes to a queue, not into the total

See a split tender recorded

Payments · this morning1 unmatched

Counter saleUSD cash · sale 4471US$10.00Matched
Counter saleEcoCash 8842 · sale 4471US$8.00Matched
Counter saleSwipe · batch 07US$254.00In batch
Chikomo HardwareOn account · INV-2044US$96.00Open
Not yet namedBank transfer · no referenceUS$212.00Unmatched

Taken this morningUS$580.00

Payments feed · every tender · one still unmatched

The rate of the day

The rate is set once, by a named person, and stays on the sale

It is entered in the morning and stamped onto every receipt written under it. When it changes, the old one stays on the sales it priced, so a receipt from Tuesday still reads correctly on Friday — and change handed back in the other currency is recorded as a fact rather than a rounding.

ZWG 700.00 tendered against a US$22.20 sale is recorded as exactly that
The drawer knows it now holds ZWG 700.00 more and US$3.87 less
USD and ZWG are counted and banked separately, always

Corelith · Sale 4468Till 2 · Thu 28 Aug · rate 1 USD = 26.85 ZWG

Mealie meal 10kg×1US$18.00
Cooking oil 2L×1US$4.20

TotalUS$22.20
Same total in ZWG596.07
Tendered · ZWG cash700.00
Change given in USD3.87

Change in USD against a ZWG tender

Reconciliation

You only ever look at what disagrees

The statement is read line by line against settlements Pay already recorded. Same amount, same reference, same day — matched, and gone from your morning. What is left is a short list, and each item on it is either waiting for something or waiting for you.

Statement lines matched against settlements already on the record
Charges on the statement are matched too, not left as a mystery figure
The USD account and the ZWG account reconcile separately, always
Every item you close keeps its explanation, so month-end reads it back

See a statement line matched

Off the statementAs received

Value date28 Aug
NarrationBATCH 07
CounterpartyAcquirer
AmountUS$254.00

On the recordExact match

Recorded28 Aug · Till 2
ReferenceBatch 07
TenderSwipe · 9 sales
DifferenceUS$0.00

Statement line · ledger entry · exact match

Taken, but not yet banked

Your money, on one board, with how long it has been sitting there

The bag that leaves the shop is written down before it leaves: who took it, what was in it, which currency, which account. Every tender that has been taken and has not reached the account sits on one board until a statement line closes it — or until somebody writes down why it never will.

Two bags, two accounts, two records: ZWG banking never closes a USD line
A swipe batch stays open until a statement line matches it
An item leaves the board one way only, and the way is recorded

Taken, not yet bankedNothing over 7 days

Swipe · batch 07US$254.00Open
EcoCash walletUS$186.30Not moved
Cash in the safeUS$410.50Run booked
On accountUS$96.004 days

“Cash up used to end in an argument about a dollar. Now the difference has a name on it before anyone goes home.”

Finance LeadThree-branch retailer, Bulawayo · PLACEHOLDER

Questions the person who cashes up asks first

Do you process the payments yourselves?

No. Pay records the money and reconciles it; your bank, your card facility and your EcoCash merchant line stay exactly as they are. That also means we never take a percentage of your takings — Pay sits inside one flat monthly plan, whatever you turn over.

Can one sale be paid in both currencies at once?

What happens when the drawer is short?

Do I have to import a statement, or can I key it in?

We trade through a power cut most weeks. What happens to the tenders then?

Let us name last week's difference in front of you.

A week of cash ups and the matching bank statement is all we need. Watch the two agree, watch what is left over get a name, and take the price away with you.

Book a demo WhatsApp 078 493 9111

10 founding places are open: guided onboarding at 50% and your price held for 12 months, in exchange for a rollout we can measure. See what a founding place involves.